After reading this article, you will find more information about PowerApps licensing, available licensing plans and the differences between them.
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General purpose, full PowerApps capabilities are licensed on a standalone basis. Additionally, limited PowerApps capabilities are included within various Office 365 and Dynamics 365 licenses. A high-level overview of the licensing structure is presented below:
Per user | Seeded PowerApps | ||
| Licensing scheme | Per user, per app | Per user | Through Office 365 and Dynamics 365 user licenses |
| Description | Allow individual users to run applications1 for a specific business scenario based on the full capabilities of PowerApps | Equip users to run unlimited applications based on the full capabilities of PowerApps | Customize and extend Office 365 & Dynamics 365 applications |
Limited PowerApps use rights are included with select Office 365 licenses to allow users to customize & extend Office 365 for productivity scenarios. For a complete list of Office 365 licenses that include PowerApps use rights see the table below:
| Qualifying Licenses - Office 365 | |
Office 365 Business Essentials | Office 365 A5 for Students |
Office 365 Business Premium | Office 365 Education E3 for Faculty |
Office 365 A1 for Faculty | Office 365 Education E3 for Students |
Office 365 A1 for Students | Office 365 Education for Homeschool for Faculty |
Office 365 A1 Plus for Faculty | Office 365 Education for Homeschool for Students |
Office 365 A1 Plus for Students | Office 365 Enterprise E1 |
Office 365 A3 for Faculty | Office 365 Enterprise E2 |
Office 365 A3 for Students | Office 365 Enterprise E3 |
Office 365 A3 for Student Use Benefit | Office 365 Enterprise E3 Developer |
Office 365 A5 for Student Use Benefit | Office 365 Enterprise E3 without ProPlus |
Office 365 A5 | Office 365 Enterprise E5 |
Office 365 A5 for Faculty | Office 365 Enterprise F1 |
Here is a brief overview of capabilities included with PowerApps for Office 365 plan.
Office 365 For Education A5 Trial - Microsoft Community
Capabilities | Office 365 | |
Run custom apps/portals | Run custom apps (canvas apps) | Unlimited |
Run custom apps (model driven apps) | - | |
Access custom portals | - | |
Connect to your data | Standard connectors | ⚫ |
Premium connectors | - | |
On premise data gateway | - | |
Custom connectors | - | |
Store and manage data | Utilize Common Data Service | - |
Create and access custom entities (includes complex entities) | - | |
Execute workflows | Microsoft Flow use rights (See Flow with Office 365 section) | ⚫ |
Per license capacity2 (shared capacity across all PowerApps and Flow usage) | Common Data Service Database Capacity1 | - |
Common Data Service File Capacity1 | - | |
Daily API request limit2 | 2,000 | |
1Common Data Service database and file capacity entitlements are pooled at the tenant level
2Reference herefor more details on usage limits; “PowerApps and Flow capacity add-on” can be purchased
to increase daily service limits.
Customers that need general-purpose and full capabilities of the platform should license PowerApps on a standalone basis. Licensing is supported on both a “per user” basis as well as a “per user, per app” basis. Both standalone licenses are fully featured. Details follow.
PowerApps Per App Plan
This allows individual users to run applications (2 apps and a single portal) for a specific business scenario based on the full capabilities of PowerApps for $10/user/app/month. This plan provides an easy way for customers to get started with the platform before broader scale adoption.
Plans and capabilities | PowerApps per app plan | |
Run custom apps / portals | Run custom apps (both canvas and model driven) | 2 apps |
Access custom portals | 1 custom portal | |
Connect to your data | Standard connectors | ⚫ |
Premium connectors | ⚫ | |
On premises data gateway | ⚫ | |
Custom connectors | ⚫ | |
Store and manage data | Utilize Common Data Service | ⚫ |
Create and access custom entities | ⚫ | |
Dynamics 365 restricted entities access1 | Read only | |
Execute workflows | Microsoft Flow use rights | Within app context |
(Classic CDS) Non real-time and real-time workflows | ⚫ | |
Per license capacity2 | Common Data Service Database Capacity3 | 50 MB |
Common Data Service File Capacity3 | 400 MB | |
Daily API request limit2 | 1,000 | |
Infuse AI | AI Builder capacity add-on | $ |
1 An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment
2Service limits are published here– PowerApps and Flow capacity add-on can be purchased to increase daily service limits
3Common Data Service database and file capacity entitlements are pooled at the tenant level
PowerApps Per User Plan
Which equips a user to run unlimited applications (within service limits) based on the full capabilities of PowerApps for $40/user/month.
Plans and capabilities | PowerApps per user plan | |
Run custom apps / portals | Run custom apps (both canvas and model driven) | Unlimited |
Access custom portals | Unlimited | |
Connect to your data | Standard connectors | ⚫ |
Premium connectors | ⚫ | |
On-premise data gateway | ⚫ | |
Custom connectors | ⚫ | |
Store and manage data | Utilize Common Data Service | ⚫ |
Create and access custom entities (includes complex entities) | ⚫ | |
Dynamics 365 restricted entities access1 | Read only | |
Execute workflows | Microsoft Flow use rights | Within app context |
(Classic CDS) Non real-time and real-time workflows | ⚫ | |
Per license capacity2 | Common Data Service Database Capacity3 | 250 MB |
Common Data Service File Capacity3 | 2 GB | |
Daily API request limit2 | 5,000 | |
Infuse AI | AI Builder capacity add-on | $ |
1An entity within CDS becomes restricted only if the Dynamics 365 application is installed on a given environment
2Service limits are published here– PowerApps and Flow capacity add-on can be purchased to increase daily service limits
3Common Data Service database and file capacity entitlements are pooled at the tenant level
More details around PowerApps licensing can be found in Microsoft PowerApps and Power Automate License Guide.
Related articles:
Office 365 Education
Office 365 A5